Passwords are the first line of defence in securing your business accounts, systems, and sensitive data. However, many businesses and employees struggle with password management, often wondering: How often should you change your passwords?
The answer isn’t as simple as “every 90 days” anymore. Cybersecurity best practices have evolved, and regular password changes aren’t always the best solution. Instead, businesses need a smart, strategic approach to password security.
Are Regular Password Changes Still Necessary?
In the past, businesses were advised to change passwords frequently – often every 30 to 90 days. The idea was that frequent changes would make it harder for hackers to access accounts. However, research has shown that this approach can actually make security worse.
Employees forced to change passwords frequently often:
- Choose weak passwords that are easier to remember.
- Make small, predictable changes (e.g., changing Password123 to Password124).
- Reuse old passwords.
- Write passwords down, increasing the risk of exposure.
Instead of focusing on how often passwords should change, businesses should prioritise strong password practices and modern security measures.
When Should You Change Your Passwords?
Instead of arbitrary deadlines, passwords should be changed when necessary. Here are the key times to update passwords:
After a Security Breach
If a company you do business with experiences a data breach, change your password immediately—especially if you used the same password elsewhere.
If You Suspect Compromise
If you receive an alert about an unauthorised login attempt or notice unusual activity, update your password right away to lock out potential attackers.
When Sharing Access Changes
If an employee leaves the company or a shared account has been accessed by multiple people, update the password to ensure only authorised users have access.
If You’ve Used the Same Password Elsewhere
Using the same password across multiple accounts is a security risk. If one account is compromised, hackers can try the same password on others. Update any reused passwords with unique, strong alternatives.
Top 5 Best Practices for Password Security
Instead of frequent password changes, focus on these security measures:
1. Use Strong, Unique Passwords
Every password should be:
- At least 12-16 characters long.
- A mix of uppercase and lowercase letters, numbers, and special characters.
- Unique to each account. Never reuse passwords.
2. Enable Multi-Factor Authentication (MFA)
MFA adds an extra layer of security, requiring a second form of verification (such as a code sent to a phone or authentication app). Even if a hacker gets your password, MFA helps block unauthorised access.
3. Use a Password Manager
Remembering multiple strong passwords is difficult. A password manager securely stores credentials and generates random, complex passwords for each account.
4. Monitor for Security Breaches
Check if your passwords have been exposed in a data breach using services like Have I Been Pwned. Many modern business security solutions also offer dark web monitoring.
5. Educate Employees on Cybersecurity
Many security breaches happen due to human error. Train staff on:
- How to create strong passwords.
- How to spot phishing scams.
- The importance of MFA.
How can we help you when it comes to Password Management and changing your passwords?
Instead of changing passwords at regular intervals, businesses should focus on strong password hygiene and security measures. Passwords should only be updated when necessary, after a breach, suspicious activity, or changes in access.
By implementing multi-factor authentication, password managers, and security training, your business can significantly reduce the risk of compromised accounts without the frustration of frequent password changes.
Need help securing your business passwords? Get in touch, and we’ll help you implement the best cybersecurity practices.
